For contractors and solicitors, the bids and awards process is a high-stakes game. There are bottom lines, project timelines, and other factors to consider. Yet there is another, overlooked/misunderstood entity at the heart of this process. Let’s demystify the bids and awards committee in construction bidding.
What is a bids and awards committee?
A bids and awards committee is a designated body within an entity responsible for overseeing the procurement process. Their primary role in construction is to ensure that the procurement process from its initial stages up to the recommendation of contract award goes smoothly.
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What are the core functions of the bids and awards committee in construction?
The bids and awards committee is involved from the initial stage right through to the recommendation of contract. According to Article V, Section 12. in the Commission on Audit, these are their key functions:
- Advertise and/or post the invitation to bid
- Conduct pre-procurement and pre-bid conferences
- Determine the eligibility of prospective bidders
- Receive bids
- Conduct the evaluation of bids
- Undertake post-qualification proceedings
- Recommend award of contracts to the Head of the Procuring Entity or his authorized representative
- Recommend the imposition of sanctions in accordance with Article XXIII
The BAC is responsible for ensuring that the construction bidding process runs smoothly and transparently.
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What does the BAC consider in its evaluation criteria?
When evaluating bids, the BAC looks at a range of factors since it aims to secure the best value for the procuring entity. When evaluating, here are some questions BACs might use to evaluate bids:
- Does the bid fully comply with all the terms, qualifications, and requirements?
- Can the contractor actually deliver?
- Is the bidder financially sound enough to undertake this project?
- Do they have this technical expertise?
- How is their track record?
- Do they have the appropriate equipment and resources?
- Are they legally in good standing?
- Can the project be completed within the required timeframe?
- What will the environmental/social impact be?
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How can you be appealing to the bids and awards committee?
Appealing to the BAC as a subcontractor significantly increases your chances of winning bids. Here’s how you can be more appealing:
- Build strong relationships with general contractors in your industry, maintain a clean track record, and always be responsive in your communication.
- Build your credentials through licenses and adopting new technology, such as Hubexo’s virtual bidding, which allows you to streamline your bidding process and scale your business with ease.
- Optimize your proposals by offering the best value price (not the lowest). Highlight your unique value propositions and justify your price to position yourself competitively.
The key to success with the bids and awards committee is consistency. Consistently position yourself as a capable and reliable partner who can bring in revenue for all parties involved. With Hubexo, you can standardize responses, set criteria, pre-qualify, and compare submissions, ensuring you remain consistent in your responses.
Ready to win more bids?
Understanding the bids and awards committee is the first step to winning more bids. This designated body within the construction space oversees the procurement process, ensuring the bidding process runs fairly and transparently.
With Hubexo’s virtual bidding marketplace, governments and municipalities post projects and attract more and better bids from general contractors across the country, all on one platform. Secure more projects today!
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